Viewing task activity
- Click any task to open its details
- Look for the Timeline or Activity tab
- Scroll through the history of changes
What gets tracked
Every modification creates an activity entry:| Change type | What’s recorded |
|---|---|
| Status | From “To Do” → “In Progress” → “Done” |
| Priority | Low, Medium, High, Urgent changes |
| Assignee | When someone takes over or hands off the task |
| Due date | Date changes and removals |
| Title | Renames and edits |
| Description | Content updates |
| Archive/restore | When tasks are archived or brought back |
Who made changes
Each entry shows exactly who made the change:- Team members: Profile picture and name
- AI coworkers: AI avatar and name
- System: Automated changes (like scheduled updates)
Reading the timeline
Compact view
By default, activity shows in a compact format:- Timestamp: “2h” (2 hours ago), “5m” (5 minutes), “now”
- Avatar: Who made the change
- Summary: “Updated status, priority”
- Badge: Number of fields changed
Expanded view
When you expand an entry, you see:- Exact timestamp: “Nov 10, 2:30 PM”
- Field-by-field changes: Status: In Progress → Done
- Before/after values: Crossed-out old value, highlighted new value
Rolling back changes
Made a mistake? You can undo task changes:What can be rolled back
- Field updates: Status, priority, assignee, dates, etc.
- Description changes: Content modifications
What can’t be rolled back
- Task creation: You can’t un-create a task (archive it instead)
- Already rolled-back changes: Can’t roll back a rollback
Rolling back creates a new activity entry, so there’s always a complete audit trail. Nothing is hidden or deleted.
Activity from AI coworkers
When AI coworkers modify tasks, the activity timeline shows:- Which AI made the change
- What tool was used (e.g., “task_update”)
- The AI’s reasoning (if available)
AI-created tasks
Tasks created by AI coworkers show:- “Created by [AI name]”
- Which conversation or workflow triggered the creation
- All the initial field values
Real-time updates
Activity updates live. If someone changes a task while you’re viewing it:- New entries appear at the top of the timeline
- No need to refresh
- You see changes as they happen
Time tracking integration
If your workspace uses time tracking, time entries appear in the same timeline as other activity. You’ll see:- When time was logged
- How long the work session lasted
- Who tracked the time
Filtering and searching
For tasks with lots of activity:- Scroll through the timeline chronologically
- Look at avatars to find changes by a specific person
- Read summaries to identify particular types of changes
- Check timestamps to find activity from a specific period
Activity retention
Trilo keeps task activity indefinitely. You can always see the complete history of a task from creation to present.Tips
Check activity before big changes
Check activity before big changes
If you’re about to make significant updates, scan the recent activity first. Someone else might already be working on it.
Use activity for handoffs
Use activity for handoffs
When handing a task to someone else, point them to the activity timeline. It’s faster than explaining everything.
Trust the record
Trust the record
Activity can’t be edited or deleted. If there’s ever a question about what happened, the timeline is the source of truth.
Add notes when rolling back
Add notes when rolling back
The optional rollback note helps future you (and your team) understand why you undid a change.
Troubleshooting
Activity isn't showing recent changes
Activity isn't showing recent changes
Very recent changes might take a moment to appear. If you’re editing rapidly, Trilo batches activity to avoid cluttering the timeline with every keystroke.
Rollback button is missing
Rollback button is missing
AI changes don't show reasoning
AI changes don't show reasoning
Not all AI actions include detailed reasoning. If you need more context, check the conversation where the AI was working.