Creating Events
Quick Create
The fastest way to create an event:1
Click on a time slot
Click any empty time slot in week or day view.
2
Enter a title
Type the event name.
3
Press Enter or click Create
The event is created with default duration.
Detailed Create
For events that need more information:1
Click + New Event
Click the new event button or press
C.2
Fill in details
Add all the information for your event.
3
Add participants
Invite team members who should attend.
4
Set reminders
Configure when you want to be notified.
5
Save
Click Save to create the event.
Event Properties
Title
Give your event a clear, descriptive name: Good examples:- “Weekly Team Standup”
- “1:1 with Sarah - Q1 Goals”
- “Product Demo for Client X”
- “Review PR #142”
Date and Time
Set when the event occurs:- Start date: When the event begins
- Start time: Specific start time
- End time: When the event concludes
- All day: Toggle for day-long events
Timezone
Events respect timezones:- Your timezone is set in your profile
- Events display in your local time
- When inviting others, times adjust automatically
Event Type
Choose the category that best fits:| Type | Icon | Best For |
|---|---|---|
| Meeting | Video | Team syncs, calls, one-on-ones |
| Appointment | Calendar | Scheduled blocks, client meetings |
| Reminder | Bell | Follow-ups, personal reminders |
| Deadline | Flag | Due dates, submission deadlines |
| Other | Circle | Everything else |
Priority
Set the importance level:- Low: Optional, can be rescheduled
- Medium: Standard importance
- High: Important, try not to miss
Location
Specify where the event takes place:Physical Location
- Conference room name
- Office address
- External venue
Virtual Location
- Meeting link (Zoom, Google Meet, etc.)
- Phone number
- Other virtual platform
Description
Add context and details:- Agenda items
- Preparation notes
- Reference links
- Meeting objectives
Participants
Adding Participants
- Click the Participants field
- Search for team members by name
- Click to add them
- Repeat for all attendees
Participant Status
Participants can respond to invitations:| Status | Meaning |
|---|---|
| Accepted | Will attend |
| Declined | Cannot attend |
| Tentative | Might attend |
| No response | Haven’t responded yet |
Managing Participants
- View attendee list on the event
- See response status for each person
- Remove participants if needed
- Add new participants anytime
Reminders
Get notified before events start:Setting Reminders
- Click Add reminder on the event
- Choose when to be reminded:
- 5 minutes before
- 15 minutes before
- 30 minutes before
- 1 hour before
- 1 day before
- Custom time
Multiple Reminders
Add multiple reminders for important events:- 1 day before (preparation)
- 1 hour before (final check)
- 15 minutes before (get ready)
Reminder Delivery
Reminders appear as:- In-app notifications
- Browser notifications (if enabled)
- Email (if configured)
Editing Events
Quick Edit
- Click an event to open it
- Edit any field directly
- Changes save automatically
Changing Time
Drag and drop:- Click and hold the event
- Drag to a new time slot
- Release to reschedule
- Hover over the bottom edge
- Drag to extend or shorten
Editing Details
- Click the event to open details
- Click on any field to edit
- Make your changes
- Click Save or click away to save
Deleting Events
Delete a Single Event
- Open the event
- Click … menu
- Select Delete
- Confirm deletion
Delete from Recurring Series
When deleting a recurring event, choose:- This event only: Just this occurrence
- All events: The entire series
Event Visibility
Workspace Events
Events visible to your workspace:- Appear on the shared calendar
- Team members can see them
- Good for team meetings and milestones
Private Events
Personal events only you can see:- Personal reminders
- External appointments
- Private time blocks
Best Practices
Use descriptive titles
Use descriptive titles
Include key information in the title so it’s clear at a glance. “Team sync” is okay, “Weekly Marketing Team Sync” is better.
Always add a location
Always add a location
Even for virtual meetings, add the meeting link. It makes joining easy and prevents confusion.
Set appropriate reminders
Set appropriate reminders
Important meetings warrant multiple reminders. Quick check-ins might only need one.
Include an agenda
Include an agenda
Use the description to list what will be covered. This helps everyone come prepared.
Invite the right people
Invite the right people
Only invite people who need to attend. Others can be informed separately.
Troubleshooting
Event shows wrong time
Event shows wrong time
- Check your timezone settings in your profile
- Verify the event was created in the correct timezone
- Refresh the calendar view
Participants didn't receive invite
Participants didn't receive invite
- Verify they’re members of your workspace
- Check their notification settings
- Re-add them to the event
Can't edit an event
Can't edit an event
- You may not have edit permissions
- The event might be synced from an external calendar
- Check if it’s a recurring event (may need to edit the series)