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Recurring events save time by automatically creating repeating events on your calendar. Perfect for regular meetings, weekly check-ins, and monthly reviews.

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Creating Recurring Events

1

Create a new event

Click + New Event or click a time slot.
2

Fill in event details

Add title, time, location, and participants.
3

Enable recurrence

Click Does not repeat to open recurrence options.
4

Choose pattern

Select how often the event should repeat.
5

Save

The recurring series is created.

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Recurrence Patterns

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Daily

Event repeats every day:
  • Every day: Includes weekends
  • Every weekday: Monday through Friday only
  • Every X days: Custom interval (e.g., every 2 days)
Best for:
  • Daily standups
  • Daily check-ins
  • Routine reviews

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Weekly

Event repeats on specific days each week:
  • Same day each week: e.g., every Monday
  • Multiple days: e.g., every Monday and Thursday
  • Every X weeks: Custom interval (e.g., every other week)
Best for:
  • Weekly team meetings
  • Regular one-on-ones
  • Sprint ceremonies

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Bi-Weekly

Event repeats every two weeks:
  • Falls on the same day
  • Skips alternate weeks
  • Useful for less frequent check-ins
Best for:
  • Bi-weekly sprints
  • Alternating schedules
  • Periodic reviews

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Monthly

Event repeats once a month:
  • Same date: e.g., the 15th of each month
  • Same day: e.g., first Monday of each month
  • Every X months: Custom interval
Best for:
  • Monthly reviews
  • End-of-month deadlines
  • Regular monthly meetings

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Yearly

Event repeats once a year:
  • Same date each year
  • Anniversary reminders
  • Annual reviews
Best for:
  • Birthdays
  • Annual planning
  • Yearly reviews

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Recurrence Options

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Start Date

When the recurring series begins:
  • Defaults to the event date
  • Can be set to a future date

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End Conditions

Choose when the series ends:
OptionDescription
NeverEvents continue indefinitely
After X occurrencesEnds after a specific number of events
On dateEnds on a specific date
For ongoing meetings, choose “Never” and delete the series when no longer needed. For limited-duration events (like a 6-week course), set a specific end date.

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Managing Recurring Events

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Editing Single Occurrences

Change just one event in the series:
1

Click the event

Open the specific occurrence you want to change.
2

Make your changes

Edit time, location, participants, etc.
3

Choose scope

When prompted, select This event only.
4

Save

Only this occurrence is changed.

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Editing the Entire Series

Change all events in the series:
1

Click any event in the series

Open any occurrence.
2

Make your changes

Edit the properties you want to change.
3

Choose scope

Select All events or This and future events.
4

Save

Changes apply to selected events.

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Edit Options

When editing a recurring event:
OptionEffect
This event onlyChanges only this occurrence
This and future eventsChanges this and all future occurrences
All eventsChanges every event in the series

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Deleting Occurrences

Remove individual events:
  1. Open the event to delete
  2. Click Delete
  3. Choose This event only
  4. The rest of the series continues

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Deleting the Series

Remove the entire recurring series:
  1. Open any event in the series
  2. Click Delete
  3. Choose All events
  4. Confirm deletion
Deleting a series removes all past and future occurrences. Consider deleting only future events if you want to preserve history.

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Exceptions

Sometimes you need to skip or modify specific occurrences.

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Skipping an Occurrence

To skip one event in a series (like a meeting on a holiday):
  1. Open the specific occurrence
  2. Click Delete
  3. Choose This event only
  4. The other events remain

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Rescheduling an Occurrence

Move just one event to a different time:
  1. Open the specific occurrence
  2. Change the date or time
  3. Choose This event only
  4. Save the change
The rest of the series continues as scheduled.

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Common Patterns

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Weekly Team Meeting

Title: Team Weekly Sync
Time: Monday 10:00 AM - 11:00 AM
Recurrence: Weekly on Monday
End: Never

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Bi-weekly One-on-One

Title: 1:1 with Manager
Time: Tuesday 2:00 PM - 2:30 PM
Recurrence: Every 2 weeks on Tuesday
End: Never

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Monthly Review

Title: Monthly Business Review
Time: First Friday 3:00 PM - 4:00 PM
Recurrence: Monthly on first Friday
End: Never

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Daily Standup (Weekdays)

Title: Daily Standup
Time: Every day 9:00 AM - 9:15 AM
Recurrence: Every weekday
End: Never

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Best Practices

Don’t over-schedule. Too many recurring meetings can overwhelm calendars. Question whether every recurring meeting is necessary.
Periodically audit your recurring events. Cancel or adjust ones that are no longer useful.
It’s fine to skip or reschedule individual occurrences. This keeps the series intact while accommodating real-world schedule changes.
Since recurring events happen often, make sure the description includes context for regular attendees and newcomers alike.
For teams across time zones, choose times that work reasonably for everyone, or rotate times periodically.

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Troubleshooting

When editing, make sure you select the correct scope (this event only, this and future, or all events).
  • Check the start date is in the past or present
  • Verify the recurrence pattern is correct
  • Make sure it wasn’t accidentally deleted
Past events may have limited editing options. You can typically only modify future occurrences.

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Next Steps

Calendar Integrations

Sync recurring events with external calendars.

Booking Pages

Set up scheduling for external meetings.