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Moving from Notion to Trilo gives you everything Notion offers—plus real-time team chat, video calls, task management, and AI coworkers. This guide walks you through migrating your Notion workspace.

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Why Teams Switch from Notion

Notion LimitationTrilo Solution
No real-time chat (requires Slack)Built-in team chat with channels and DMs
No video calls (requires Zoom)Native video calls with AI transcription
Database-based tasks feel clunkyPurpose-built task management
Notion AI costs $10/user extraAI coworkers included in all plans
Per-user pricing scales upFlat workspace pricing

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Before You Start

1

Create your Trilo workspace

Sign up for Trilo and create your workspace. Set up your Areas and Projects structure.
2

Invite your team

Add team members to Trilo so they’re ready when content arrives.
3

Identify what to migrate

Not everything needs to come over. Focus on active pages and databases.

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Exporting from Notion

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Export Individual Pages

For a few important pages:
1

Open the page in Notion

Navigate to the page you want to export.
2

Click the ••• menu

In the top right corner, click the three-dot menu.
3

Select Export

Choose Export from the dropdown.
4

Choose Markdown format

Select Markdown & CSV for best compatibility with Trilo.
5

Download the file

Save the exported file to your computer.

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Export Your Entire Workspace

For larger migrations:
1

Go to Settings & Members

Click Settings & Members in Notion’s sidebar.
2

Select Settings

Click the Settings tab.
3

Scroll to Export content

Find the Export all workspace content section.
4

Click Export all workspace content

Choose Markdown & CSV format.
5

Wait for the export

Notion will email you a download link when ready.
Notion exports can take a while for large workspaces. You’ll receive an email when it’s ready.

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What Gets Exported

Content TypeExport Quality
Text & formattingExcellent - Markdown preserves most formatting
TablesGood - Exported as CSV or Markdown tables
ImagesGood - Downloaded as separate files
EmbedsPartial - Links preserved, embeds need re-adding
DatabasesGood - Exported as CSV files
Relations & RollupsLimited - Exported as text, not linked

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Importing to Trilo

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Pages and Documents

1

Create a new Page in Trilo

Navigate to your project and click + New → Page.
2

Open your exported Markdown file

Open the .md file from Notion in a text editor.
3

Copy the content

Select all and copy (Cmd/Ctrl + A, then Cmd/Ctrl + C).
4

Paste into Trilo

Paste into the Trilo editor. Formatting will be preserved.
5

Re-add images if needed

Upload images that weren’t embedded inline.

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Databases → Trilo Spreadsheets

For Notion databases that serve as data tables:
1

Export the database as CSV

In Notion, export the database view as CSV.
2

Create a Spreadsheet in Trilo

In your project, click + New → Spreadsheet.
3

Import the CSV

Use the import feature or paste data directly.
4

Adjust columns as needed

Set column types and formatting.

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Databases → Trilo Tasks

For Notion databases used as task lists:
1

Export as CSV

Export your task database from Notion.
2

Review the data

Open the CSV and identify columns for title, status, assignee, due date.
3

Create tasks in Trilo

Use the CSV as reference to create tasks in Trilo. For smaller lists, manual creation is often faster than importing.
4

Set up your workflow

Configure task statuses to match your workflow (Backlog, To Do, In Progress, Done).
Trilo’s task management is purpose-built, not database-based. You’ll find features like quick status changes, keyboard shortcuts, and AI assistance that make it faster than Notion’s database approach.

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Feature Mapping

Notion FeatureTrilo Equivalent
PagesPages (Knowledge Base)
Databases (data)Spreadsheets
Databases (tasks)Tasks
WikisOrganized Pages in Projects
Team spacesAreas and Projects
CommentsComments + Real-time Chat
Notion AIAI Coworkers (included)

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What You Gain by Switching

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Real-Time Team Chat

Notion only has async comments. Trilo has:
  • Project channels for team discussions
  • Direct messages with team members
  • AI coworkers you can chat with
  • Voice and video calls

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Better Task Management

Instead of database workarounds:
  • Purpose-built task views (List, Kanban, Table)
  • Quick keyboard shortcuts
  • AI that can create and manage tasks
  • Time tracking built-in

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AI That Does More

Notion AI helps with writing. Trilo AI coworkers:
  • Join team conversations
  • Transcribe meetings
  • Create tasks from discussions
  • Work autonomously on your projects

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Migration Checklist

  • Create Trilo workspace
  • Set up Areas and Projects structure
  • Invite team members
  • Identify pages/databases to migrate
  • Export content from Notion
  • Import critical pages first
  • Set up task projects
  • Configure integrations
  • Test with pilot team
  • Announce the switch to your team
  • Keep Notion read-only for 2-4 weeks
  • Gather feedback and adjust
  • Archive or cancel Notion subscription

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Common Questions

Not directly, but CSV export/import works well for most use cases. For task databases, we recommend recreating them as Trilo Tasks to get the full benefit of purpose-built task management.
Yes, most formatting transfers well via Markdown. Headers, lists, bold, italic, code blocks, and tables all come over cleanly. Complex embeds may need to be re-added manually.
Trilo has its own integrations including GitHub, Gmail, Slack, and more. Check our integrations page for the full list.
Absolutely. Many teams migrate one project or team at a time. This is actually recommended for smoother transitions.

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Next Steps

Set Up Your Workspace

Organize your workspace structure.

Explore the Knowledge Base

Learn about Pages, Spreadsheets, and Boards.

Meet AI Coworkers

Discover what Trilo AI can do.

Set Up Team Chat

Configure your team communication.