> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trilo.chat/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating Workspaces

> Set up your team's home base in Trilo

A workspace is your team's central hub in Trilo. It contains all your projects, resources, and team members. Most teams have one workspace, but you can create multiple for different organizations or purposes.

## What is a Workspace?

A workspace is the top-level container in Trilo that holds:

* **Areas**: High-level organizational categories
* **Projects**: Where your actual work happens
* **Members**: Everyone who has access
* **Settings**: Configuration for the entire workspace

## Creating Your First Workspace

### During Sign Up

When you sign up for Trilo:

<Steps>
  <Step title="Create your account">
    Sign up with email or Google.
  </Step>

  <Step title="Name your workspace">
    Enter a name that represents your team or organization.
  </Step>

  <Step title="Set your URL">
    Choose a unique URL for your workspace (e.g., `acme` for `acme.trilo.chat`).
  </Step>

  <Step title="Complete setup">
    Add a logo and invite initial team members (optional).
  </Step>
</Steps>

### Creating Additional Workspaces

If you need another workspace:

<Steps>
  <Step title="Open workspace switcher">
    Click your workspace name in the sidebar.
  </Step>

  <Step title="Click Create workspace">
    Select **Create new workspace** from the menu.
  </Step>

  <Step title="Configure">
    Enter name, URL, and settings for the new workspace.
  </Step>

  <Step title="Finish">
    Your new workspace is ready to use.
  </Step>
</Steps>

## Workspace Settings

### Basic Information

| Setting         | Description                                 |
| --------------- | ------------------------------------------- |
| **Name**        | Your workspace's display name               |
| **URL**         | The unique identifier in your workspace URL |
| **Logo**        | Visual branding for your workspace          |
| **Description** | Optional description of the workspace       |

### Configuring Settings

<Steps>
  <Step title="Go to Settings">
    Click **Settings** in the sidebar.
  </Step>

  <Step title="Select Workspace">
    Navigate to **Workspace Settings** or **General**.
  </Step>

  <Step title="Make changes">
    Update any settings you need to change.
  </Step>

  <Step title="Save">
    Click Save to apply changes.
  </Step>
</Steps>

### Changing Workspace Name

1. Go to **Settings > Workspace**
2. Edit the **Name** field
3. Save changes

The new name appears everywhere immediately.

### Changing Workspace URL

<Warning>
  Changing your workspace URL will break existing links. Share the new URL with your team after changing.
</Warning>

1. Go to **Settings > Workspace**
2. Edit the **URL** field
3. Ensure the new URL is available
4. Save changes

### Adding a Logo

Brand your workspace with a logo:

1. Go to **Settings > Workspace**
2. Click on the logo area
3. Upload an image (recommended: square, at least 200x200 pixels)
4. Save changes

The logo appears in:

* Sidebar header
* Workspace switcher
* Email notifications

## When to Create Multiple Workspaces

### One Workspace (Most Common)

Most teams should use **one workspace**:

* Single team or organization
* Unified communication
* Easier member management
* Consistent settings

### Multiple Workspaces

Consider separate workspaces for:

* **Different organizations**: Completely separate businesses
* **Clients**: Agency managing different client accounts
* **Personal vs. work**: Keep personal projects separate
* **Different departments**: When complete separation is needed

<Info>
  Areas and projects within a single workspace usually provide enough organization without needing multiple workspaces.
</Info>

## Switching Between Workspaces

If you belong to multiple workspaces:

<Steps>
  <Step title="Click workspace name">
    Find the workspace name in the top of the sidebar.
  </Step>

  <Step title="View all workspaces">
    See a list of all workspaces you belong to.
  </Step>

  <Step title="Select workspace">
    Click on the workspace you want to switch to.
  </Step>
</Steps>

### Quick Switch

Use keyboard shortcut `Cmd/Ctrl + K` and type the workspace name to switch quickly.

## Workspace Members

### Adding Members

Invite team members to your workspace:

1. Go to **Settings > Members**
2. Click **Invite**
3. Enter email addresses
4. Select role (Admin, Member, Guest)
5. Send invitations

### Member Roles

| Role       | Capabilities                                   |
| ---------- | ---------------------------------------------- |
| **Owner**  | Full control, including billing and deletion   |
| **Admin**  | Manage members, settings, and all content      |
| **Member** | Create and edit content in accessible projects |
| **Guest**  | Limited access to specific projects            |

<Card title="Roles & Permissions" icon="user-shield" href="/collaboration/roles-permissions">
  Learn more about roles and permissions.
</Card>

## Workspace Limits

### Free Plan

* Limited members
* Core features available
* Basic storage

### Paid Plans

* More members
* Advanced features
* More storage
* Priority support

Check **Settings > Billing** for current plan details and upgrade options.

## Archiving a Workspace

If you no longer need a workspace but want to preserve its data:

1. Go to **Settings > Workspace**
2. Find **Archive workspace**
3. Confirm the action

Archived workspaces:

* Are hidden from the workspace list
* Preserve all data
* Can be restored later
* Don't count toward limits

## Deleting a Workspace

<Warning>
  Deleting a workspace is permanent and cannot be undone. All data, projects, and resources will be lost.
</Warning>

To delete a workspace:

1. Go to **Settings > Workspace**
2. Scroll to **Danger Zone**
3. Click **Delete workspace**
4. Confirm by typing the workspace name
5. Complete deletion

Only workspace owners can delete workspaces.

## Best Practices

<AccordionGroup>
  <Accordion title="Choose a clear name">
    Pick a name that's easily recognizable. Usually your company or team name works well.
  </Accordion>

  <Accordion title="Use a professional URL">
    Your workspace URL appears in shared links. Choose something clean and professional.
  </Accordion>

  <Accordion title="Add a logo">
    A logo makes your workspace more recognizable and feels more professional.
  </Accordion>

  <Accordion title="Start with one workspace">
    Don't create multiple workspaces unless you have a specific need. Start simple and add complexity later.
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Areas & Projects" icon="folder-tree" href="/workspaces/areas-and-projects">
    Learn how to organize within your workspace.
  </Card>

  <Card title="Invite Members" icon="user-plus" href="/collaboration/inviting-members">
    Add your team to the workspace.
  </Card>
</CardGroup>