> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trilo.chat/llms.txt
> Use this file to discover all available pages before exploring further.

# Tasks Overview

> Manage your team's work with powerful task tracking and collaboration features

Tasks in Trilo help your team track work from start to finish. Create tasks, assign them to team members (human or AI), set priorities and due dates, and track progress through multiple views.

<Frame>
  <video autoPlay muted loop playsInline src="https://mintcdn.com/trilo/S2qvhQxQqW8JZ4YK/videos/tasks_tracker.mp4?fit=max&auto=format&n=S2qvhQxQqW8JZ4YK&q=85&s=c20d35ef5ce30bd8dcc9e857195dfe94" data-path="videos/tasks_tracker.mp4" />
</Frame>

## Task Basics

Every task in Trilo includes:

* **Title**: A clear description of what needs to be done
* **Status**: Where the task is in your workflow
* **Assignee**: Who's responsible for completing the task
* **Priority**: How urgent or important the task is
* **Due date**: When the task should be completed
* **Description**: Additional details and context

## Task Statuses

Trilo uses a simple, effective workflow with four statuses:

| Status          | Description                 | When to Use                           |
| --------------- | --------------------------- | ------------------------------------- |
| **Backlog**     | Future work not yet planned | Ideas, future features, nice-to-haves |
| **To Do**       | Planned but not started     | Work scheduled for upcoming sprints   |
| **In Progress** | Currently being worked on   | Active work items                     |
| **Done**        | Completed                   | Finished tasks                        |

## Views

Access tasks through multiple views to match how you like to work:

<CardGroup cols={3}>
  <Card title="List View" icon="list">
    Traditional list format showing all tasks with key details in rows.
  </Card>

  <Card title="Kanban Board" icon="columns">
    Visual board with columns for each status. Drag tasks to update status.
  </Card>

  <Card title="Table View" icon="table">
    Spreadsheet-like view with sortable, filterable columns.
  </Card>
</CardGroup>

## Project-Based Organization

Tasks belong to projects, making it easy to organize work:

* Each project has its own task list
* Tasks get unique IDs based on project prefix (e.g., `PROD-1`, `PROD-2`)
* Filter and view tasks across projects or within a single project
* Project members can see and manage tasks in their projects

## Task Features

### Assignments

Assign tasks to:

* **Team members**: Any human member of the project
* **AI coworkers**: Delegate to AI for automated task completion
* **Unassigned**: Keep tasks in the backlog for later assignment

### Priorities

Set importance levels:

* **Low**: Nice to have, can wait
* **Medium**: Standard importance
* **High**: Important, should be addressed soon
* **Urgent**: Critical, needs immediate attention

### Due Dates

* Set specific due dates for deadlines
* Tasks approaching due dates are highlighted
* Overdue tasks are clearly marked

### Descriptions

Add rich details to tasks:

* Formatted text with markdown
* Checklists for subtasks
* Links to related resources
* Code snippets if needed

### Attachments

Add files and screenshots:

* Upload relevant documents
* Add screenshots for context
* Reference images for visual tasks

### Activity timeline

Track everything that happens to a task:

* See every status, priority, and assignee change
* View exactly who made each change (human or AI)
* Roll back to undo changes when needed
* Complete audit trail with before/after values

<Card title="Task activity" icon="clock-rotate-left" href="/tasks/task-activity">
  Learn about tracking and rolling back task changes.
</Card>

## AI Integration

Trilo's AI coworkers can help with tasks:

* **AI as assignee**: Assign tasks to AI coworkers for automated completion
* **AI-created tasks**: AI can create tasks during conversations
* **AI suggestions**: Get recommendations for task breakdown

<Info>
  When AI completes a task or makes changes, the activity log shows exactly what was done and by which AI coworker.
</Info>

## Quick Actions

Speed up your workflow with quick actions:

* **Keyboard shortcut**: Press `T` in a project to create a new task
* **Quick status update**: Click status badges to change directly
* **Bulk actions**: Select multiple tasks to update together

## Getting Started

<Steps>
  <Step title="Navigate to Tasks">
    Open a project and click **Tasks** in the navigation.
  </Step>

  <Step title="Create your first task">
    Click **+ New Task** or press `T`.
  </Step>

  <Step title="Fill in details">
    Add a title, set status and priority, and assign to a team member.
  </Step>

  <Step title="Choose your view">
    Switch between List, Kanban, or Table view to find what works for you.
  </Step>
</Steps>

## Next Steps

<CardGroup cols={2}>
  <Card title="Creating Tasks" icon="plus" href="/tasks/creating-tasks">
    Learn how to create and configure tasks.
  </Card>

  <Card title="Managing Tasks" icon="list-check" href="/tasks/managing-tasks">
    Discover how to update and organize tasks.
  </Card>

  <Card title="Task Activity" icon="clock-rotate-left" href="/tasks/task-activity">
    Track changes and roll back when needed.
  </Card>

  <Card title="Views and Filters" icon="filter" href="/tasks/views-and-filters">
    Master different views and filtering options.
  </Card>
</CardGroup>