> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trilo.chat/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspace Settings

> Configure settings that apply to your entire workspace

Workspace settings control configuration that affects everyone in your workspace. These settings are managed by workspace owners and admins.

## Accessing Workspace Settings

<Steps>
  <Step title="Go to Settings">
    Click **Settings** in the sidebar.
  </Step>

  <Step title="Select Workspace">
    Navigate to **Workspace Settings** or **General**.
  </Step>

  <Step title="Configure">
    Adjust settings as needed.
  </Step>
</Steps>

<Info>
  Only workspace owners and admins can modify workspace settings.
</Info>

## General Settings

### Workspace Name

Your workspace's display name:

* Shown in sidebar and emails
* Used in shared links
* Can be changed anytime

### Workspace URL

The unique identifier in your workspace URL:

**Format:** `your-workspace.trilo.chat`

<Warning>
  Changing the URL breaks existing links. Notify your team before changing.
</Warning>

### Workspace Logo

Brand your workspace:

1. Click the logo area
2. Upload an image (square, 200x200+ pixels)
3. Logo appears in sidebar and notifications

### Description

A brief description of the workspace:

* Helps members understand the workspace purpose
* Visible in workspace info
* Optional but recommended

## Member Settings

### Default Role

Set the default role for new invitations:

| Option     | Effect                     |
| ---------- | -------------------------- |
| **Member** | New people join as Members |
| **Guest**  | New people join as Guests  |

### Invitation Controls

Who can invite new members:

* **Admins only**: Only admins can invite
* **All members**: Anyone can invite

### Guest Access

Control guest features:

* **Enable/disable** guest invitations
* Set guest limitations
* Control guest project access

## Security Settings

### Password Requirements

Set password policies:

* Minimum length
* Complexity requirements
* Password expiration (if applicable)

### Two-Factor Authentication

Workspace-wide 2FA policies:

| Setting      | Effect                   |
| ------------ | ------------------------ |
| **Optional** | Members choose to enable |
| **Required** | Everyone must use 2FA    |

### Session Settings

Configure session behavior:

* **Session timeout**: Auto-logout after inactivity
* **Remember me duration**: How long sessions last

### Allowed Sign-in Methods

Control how people can sign in:

* Email/password
* Google
* Other SSO providers (if available)

## Default Preferences

### Default Timezone

Set the default timezone for new members:

* New members inherit this setting
* Can be overridden per user
* Affects scheduling defaults

### Default Language

Workspace default language:

* New members see this language
* Can be changed per user

## Integrations

### Connected Services

Manage workspace-wide integrations:

* **Google Calendar**: Sync configuration
* **Outlook**: Microsoft integration
* **Other services**: Based on your plan

### API Access

For advanced integrations:

* View API keys
* Generate new keys
* Manage access tokens

### Webhooks

Configure webhooks for external systems:

1. Go to **Settings > Integrations > Webhooks**
2. Add webhook URL
3. Select events to trigger
4. Save configuration

## AI Settings

### AI Features

Control AI coworker availability:

| Setting         | Effect                                |
| --------------- | ------------------------------------- |
| **Enabled**     | AI coworkers available workspace-wide |
| **Per-project** | Enable/disable per project            |
| **Disabled**    | No AI features                        |

### Custom AI Coworkers

Manage workspace AI coworkers:

* Create custom coworkers
* Configure their capabilities
* Set access permissions

## Storage & Data

### Storage Usage

View storage consumption:

* Files and attachments
* Resources and documents
* Current usage vs. limit

### Data Export

Export workspace data:

* Download your data
* Backup for records
* Format options (JSON, CSV)

### Data Retention

Configure how long data is kept:

* Message history
* Deleted items
* Activity logs

## Danger Zone

### Archive Workspace

Temporarily deactivate the workspace:

* Hides from view
* Preserves all data
* Can be restored later

### Delete Workspace

<Warning>
  Deletion is permanent. All data will be lost forever.
</Warning>

<Steps>
  <Step title="Click Delete Workspace">
    Find this in the Danger Zone section.
  </Step>

  <Step title="Confirm">
    Type the workspace name to confirm.
  </Step>

  <Step title="Enter password">
    Verify your identity.
  </Step>

  <Step title="Complete deletion">
    The workspace and all data are removed.
  </Step>
</Steps>

Only workspace owners can delete workspaces.

## Settings by Role

### What Each Role Can Configure

| Setting Area      | Owner | Admin   | Member |
| ----------------- | ----- | ------- | ------ |
| General settings  | Yes   | Yes     | No     |
| Member settings   | Yes   | Yes     | No     |
| Security settings | Yes   | Limited | No     |
| Billing           | Yes   | No      | No     |
| Integrations      | Yes   | Yes     | No     |
| Delete/Archive    | Yes   | No      | No     |

## Best Practices

<AccordionGroup>
  <Accordion title="Secure your workspace">
    Consider requiring 2FA for all members, especially for workspaces with sensitive data.
  </Accordion>

  <Accordion title="Set sensible defaults">
    Configure defaults that work for most members. Individual users can customize their own settings.
  </Accordion>

  <Accordion title="Control invitation permissions">
    For larger organizations, limit who can invite new members to maintain control.
  </Accordion>

  <Accordion title="Review settings periodically">
    As your team grows, revisit settings to ensure they still make sense.
  </Accordion>

  <Accordion title="Document custom settings">
    If you configure non-standard settings, document them for other admins.
  </Accordion>
</AccordionGroup>

## Troubleshooting

<AccordionGroup>
  <Accordion title="Can't access workspace settings">
    * Verify you have Admin or Owner role
    * Check if you're in the right workspace
    * Contact the workspace owner
  </Accordion>

  <Accordion title="Settings not saving">
    * Check for validation errors
    * Ensure you clicked Save
    * Try refreshing and re-entering
    * Check your permissions
  </Accordion>

  <Accordion title="Integration not working">
    * Verify integration is properly configured
    * Check API keys are valid
    * Review integration-specific documentation
    * Reconnect the integration if needed
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Billing" icon="credit-card" href="/settings/billing">
    Manage your subscription and payments.
  </Card>

  <Card title="Roles & Permissions" icon="user-shield" href="/collaboration/roles-permissions">
    Understand access control.
  </Card>
</CardGroup>