> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trilo.chat/llms.txt
> Use this file to discover all available pages before exploring further.

# Recurring Events

> Create events that automatically repeat on your schedule

Recurring events save time by automatically creating repeating events on your calendar. Perfect for regular meetings, weekly check-ins, and monthly reviews.

## Creating Recurring Events

<Steps>
  <Step title="Create a new event">
    Click **+ New Event** or click a time slot.
  </Step>

  <Step title="Fill in event details">
    Add title, time, location, and participants.
  </Step>

  <Step title="Enable recurrence">
    Click **Does not repeat** to open recurrence options.
  </Step>

  <Step title="Choose pattern">
    Select how often the event should repeat.
  </Step>

  <Step title="Save">
    The recurring series is created.
  </Step>
</Steps>

## Recurrence Patterns

### Daily

Event repeats every day:

* **Every day**: Includes weekends
* **Every weekday**: Monday through Friday only
* **Every X days**: Custom interval (e.g., every 2 days)

**Best for:**

* Daily standups
* Daily check-ins
* Routine reviews

### Weekly

Event repeats on specific days each week:

* **Same day each week**: e.g., every Monday
* **Multiple days**: e.g., every Monday and Thursday
* **Every X weeks**: Custom interval (e.g., every other week)

**Best for:**

* Weekly team meetings
* Regular one-on-ones
* Sprint ceremonies

### Bi-Weekly

Event repeats every two weeks:

* Falls on the same day
* Skips alternate weeks
* Useful for less frequent check-ins

**Best for:**

* Bi-weekly sprints
* Alternating schedules
* Periodic reviews

### Monthly

Event repeats once a month:

* **Same date**: e.g., the 15th of each month
* **Same day**: e.g., first Monday of each month
* **Every X months**: Custom interval

**Best for:**

* Monthly reviews
* End-of-month deadlines
* Regular monthly meetings

### Yearly

Event repeats once a year:

* Same date each year
* Anniversary reminders
* Annual reviews

**Best for:**

* Birthdays
* Annual planning
* Yearly reviews

## Recurrence Options

### Start Date

When the recurring series begins:

* Defaults to the event date
* Can be set to a future date

### End Conditions

Choose when the series ends:

| Option                  | Description                            |
| ----------------------- | -------------------------------------- |
| **Never**               | Events continue indefinitely           |
| **After X occurrences** | Ends after a specific number of events |
| **On date**             | Ends on a specific date                |

<Tip>
  For ongoing meetings, choose "Never" and delete the series when no longer needed. For limited-duration events (like a 6-week course), set a specific end date.
</Tip>

## Managing Recurring Events

### Editing Single Occurrences

Change just one event in the series:

<Steps>
  <Step title="Click the event">
    Open the specific occurrence you want to change.
  </Step>

  <Step title="Make your changes">
    Edit time, location, participants, etc.
  </Step>

  <Step title="Choose scope">
    When prompted, select **This event only**.
  </Step>

  <Step title="Save">
    Only this occurrence is changed.
  </Step>
</Steps>

### Editing the Entire Series

Change all events in the series:

<Steps>
  <Step title="Click any event in the series">
    Open any occurrence.
  </Step>

  <Step title="Make your changes">
    Edit the properties you want to change.
  </Step>

  <Step title="Choose scope">
    Select **All events** or **This and future events**.
  </Step>

  <Step title="Save">
    Changes apply to selected events.
  </Step>
</Steps>

### Edit Options

When editing a recurring event:

| Option                     | Effect                                  |
| -------------------------- | --------------------------------------- |
| **This event only**        | Changes only this occurrence            |
| **This and future events** | Changes this and all future occurrences |
| **All events**             | Changes every event in the series       |

### Deleting Occurrences

Remove individual events:

1. Open the event to delete
2. Click **Delete**
3. Choose **This event only**
4. The rest of the series continues

### Deleting the Series

Remove the entire recurring series:

1. Open any event in the series
2. Click **Delete**
3. Choose **All events**
4. Confirm deletion

<Warning>
  Deleting a series removes all past and future occurrences. Consider deleting only future events if you want to preserve history.
</Warning>

## Exceptions

Sometimes you need to skip or modify specific occurrences.

### Skipping an Occurrence

To skip one event in a series (like a meeting on a holiday):

1. Open the specific occurrence
2. Click **Delete**
3. Choose **This event only**
4. The other events remain

### Rescheduling an Occurrence

Move just one event to a different time:

1. Open the specific occurrence
2. Change the date or time
3. Choose **This event only**
4. Save the change

The rest of the series continues as scheduled.

## Common Patterns

### Weekly Team Meeting

```
Title: Team Weekly Sync
Time: Monday 10:00 AM - 11:00 AM
Recurrence: Weekly on Monday
End: Never
```

### Bi-weekly One-on-One

```
Title: 1:1 with Manager
Time: Tuesday 2:00 PM - 2:30 PM
Recurrence: Every 2 weeks on Tuesday
End: Never
```

### Monthly Review

```
Title: Monthly Business Review
Time: First Friday 3:00 PM - 4:00 PM
Recurrence: Monthly on first Friday
End: Never
```

### Daily Standup (Weekdays)

```
Title: Daily Standup
Time: Every day 9:00 AM - 9:15 AM
Recurrence: Every weekday
End: Never
```

## Best Practices

<AccordionGroup>
  <Accordion title="Set realistic recurrence">
    Don't over-schedule. Too many recurring meetings can overwhelm calendars. Question whether every recurring meeting is necessary.
  </Accordion>

  <Accordion title="Review recurring events regularly">
    Periodically audit your recurring events. Cancel or adjust ones that are no longer useful.
  </Accordion>

  <Accordion title="Use exceptions wisely">
    It's fine to skip or reschedule individual occurrences. This keeps the series intact while accommodating real-world schedule changes.
  </Accordion>

  <Accordion title="Include clear descriptions">
    Since recurring events happen often, make sure the description includes context for regular attendees and newcomers alike.
  </Accordion>

  <Accordion title="Consider time zones">
    For teams across time zones, choose times that work reasonably for everyone, or rotate times periodically.
  </Accordion>
</AccordionGroup>

## Troubleshooting

<AccordionGroup>
  <Accordion title="Changed event affecting wrong occurrences">
    When editing, make sure you select the correct scope (this event only, this and future, or all events).
  </Accordion>

  <Accordion title="Recurring event not appearing">
    * Check the start date is in the past or present
    * Verify the recurrence pattern is correct
    * Make sure it wasn't accidentally deleted
  </Accordion>

  <Accordion title="Can't edit past occurrences">
    Past events may have limited editing options. You can typically only modify future occurrences.
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Calendar Integrations" icon="link" href="/calendar/integrations">
    Sync recurring events with external calendars.
  </Card>

  <Card title="Booking Pages" icon="calendar-check" href="/calendar/booking">
    Set up scheduling for external meetings.
  </Card>
</CardGroup>