> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trilo.chat/llms.txt
> Use this file to discover all available pages before exploring further.

# Events

> Create and manage calendar events for meetings, appointments, and more

Events are the building blocks of your Trilo calendar. Whether you're scheduling a team meeting, setting a reminder, or marking a deadline, this guide covers everything you need to know.

## Creating Events

### Quick Create

The fastest way to create an event:

<Steps>
  <Step title="Click on a time slot">
    Click any empty time slot in week or day view.
  </Step>

  <Step title="Enter a title">
    Type the event name.
  </Step>

  <Step title="Press Enter or click Create">
    The event is created with default duration.
  </Step>
</Steps>

### Detailed Create

For events that need more information:

<Steps>
  <Step title="Click + New Event">
    Click the new event button or press `C`.
  </Step>

  <Step title="Fill in details">
    Add all the information for your event.
  </Step>

  <Step title="Add participants">
    Invite team members who should attend.
  </Step>

  <Step title="Set reminders">
    Configure when you want to be notified.
  </Step>

  <Step title="Save">
    Click Save to create the event.
  </Step>
</Steps>

## Event Properties

### Title

Give your event a clear, descriptive name:

**Good examples:**

* "Weekly Team Standup"
* "1:1 with Sarah - Q1 Goals"
* "Product Demo for Client X"
* "Review PR #142"

### Date and Time

Set when the event occurs:

* **Start date**: When the event begins
* **Start time**: Specific start time
* **End time**: When the event concludes
* **All day**: Toggle for day-long events

### Timezone

Events respect timezones:

* Your timezone is set in your profile
* Events display in your local time
* When inviting others, times adjust automatically

### Event Type

Choose the category that best fits:

| Type            | Icon     | Best For                          |
| --------------- | -------- | --------------------------------- |
| **Meeting**     | Video    | Team syncs, calls, one-on-ones    |
| **Appointment** | Calendar | Scheduled blocks, client meetings |
| **Reminder**    | Bell     | Follow-ups, personal reminders    |
| **Deadline**    | Flag     | Due dates, submission deadlines   |
| **Other**       | Circle   | Everything else                   |

### Priority

Set the importance level:

* **Low**: Optional, can be rescheduled
* **Medium**: Standard importance
* **High**: Important, try not to miss

### Location

Specify where the event takes place:

#### Physical Location

* Conference room name
* Office address
* External venue

#### Virtual Location

* Meeting link (Zoom, Google Meet, etc.)
* Phone number
* Other virtual platform

<Tip>
  When you add a meeting link, Trilo displays a **Join** button on the event for easy access.
</Tip>

### Description

Add context and details:

* Agenda items
* Preparation notes
* Reference links
* Meeting objectives

The description supports markdown formatting for lists, links, and basic formatting.

## Participants

### Adding Participants

1. Click the **Participants** field
2. Search for team members by name
3. Click to add them
4. Repeat for all attendees

### Participant Status

Participants can respond to invitations:

| Status          | Meaning               |
| --------------- | --------------------- |
| **Accepted**    | Will attend           |
| **Declined**    | Cannot attend         |
| **Tentative**   | Might attend          |
| **No response** | Haven't responded yet |

### Managing Participants

* View attendee list on the event
* See response status for each person
* Remove participants if needed
* Add new participants anytime

## Reminders

Get notified before events start:

### Setting Reminders

1. Click **Add reminder** on the event
2. Choose when to be reminded:
   * 5 minutes before
   * 15 minutes before
   * 30 minutes before
   * 1 hour before
   * 1 day before
   * Custom time

### Multiple Reminders

Add multiple reminders for important events:

* 1 day before (preparation)
* 1 hour before (final check)
* 15 minutes before (get ready)

### Reminder Delivery

Reminders appear as:

* In-app notifications
* Browser notifications (if enabled)
* Email (if configured)

## Editing Events

### Quick Edit

* Click an event to open it
* Edit any field directly
* Changes save automatically

### Changing Time

**Drag and drop:**

* Click and hold the event
* Drag to a new time slot
* Release to reschedule

**Resize duration:**

* Hover over the bottom edge
* Drag to extend or shorten

### Editing Details

1. Click the event to open details
2. Click on any field to edit
3. Make your changes
4. Click Save or click away to save

## Deleting Events

### Delete a Single Event

1. Open the event
2. Click **...** menu
3. Select **Delete**
4. Confirm deletion

### Delete from Recurring Series

When deleting a recurring event, choose:

* **This event only**: Just this occurrence
* **All events**: The entire series

<Warning>
  Deleted events cannot be recovered. If you're unsure, consider changing the event instead of deleting it.
</Warning>

## Event Visibility

### Workspace Events

Events visible to your workspace:

* Appear on the shared calendar
* Team members can see them
* Good for team meetings and milestones

### Private Events

Personal events only you can see:

* Personal reminders
* External appointments
* Private time blocks

## Best Practices

<AccordionGroup>
  <Accordion title="Use descriptive titles">
    Include key information in the title so it's clear at a glance. "Team sync" is okay, "Weekly Marketing Team Sync" is better.
  </Accordion>

  <Accordion title="Always add a location">
    Even for virtual meetings, add the meeting link. It makes joining easy and prevents confusion.
  </Accordion>

  <Accordion title="Set appropriate reminders">
    Important meetings warrant multiple reminders. Quick check-ins might only need one.
  </Accordion>

  <Accordion title="Include an agenda">
    Use the description to list what will be covered. This helps everyone come prepared.
  </Accordion>

  <Accordion title="Invite the right people">
    Only invite people who need to attend. Others can be informed separately.
  </Accordion>
</AccordionGroup>

## Troubleshooting

<AccordionGroup>
  <Accordion title="Event shows wrong time">
    * Check your timezone settings in your profile
    * Verify the event was created in the correct timezone
    * Refresh the calendar view
  </Accordion>

  <Accordion title="Participants didn't receive invite">
    * Verify they're members of your workspace
    * Check their notification settings
    * Re-add them to the event
  </Accordion>

  <Accordion title="Can't edit an event">
    * You may not have edit permissions
    * The event might be synced from an external calendar
    * Check if it's a recurring event (may need to edit the series)
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Recurring Events" icon="repeat" href="/calendar/recurring-events">
    Set up events that repeat automatically.
  </Card>

  <Card title="Calendar Integrations" icon="link" href="/calendar/integrations">
    Connect external calendars.
  </Card>
</CardGroup>