> ## Documentation Index
> Fetch the complete documentation index at: https://docs.trilo.chat/llms.txt
> Use this file to discover all available pages before exploring further.

# Booking Pages

> Let others schedule time with you through public booking links

Booking pages allow external people to schedule meetings with you without the back-and-forth of finding a time. Share your booking link and let others pick a time that works for both of you.

## How Booking Works

1. **You set up** your booking page with available times
2. **You share** the booking link with others
3. **They choose** a time from your available slots
4. **Both calendars** update with the meeting

## Setting Up Your Booking Page

### Quick access from calendar

The fastest way to manage your booking page is from the calendar header:

1. Open your **Calendar**
2. Look for your booking URL in the header area
3. Click to copy, enable/disable, or open settings

### Full settings

For complete configuration:

<Steps>
  <Step title="Open booking settings">
    Click the booking URL in your calendar header, then **Edit settings**. Or go to **Settings > Booking**.
  </Step>

  <Step title="Enable booking page">
    Toggle on your public booking page.
  </Step>

  <Step title="Configure settings">
    Set up your availability and preferences.
  </Step>
</Steps>

### Basic Settings

Configure your booking page essentials:

| Setting          | Description                              |
| ---------------- | ---------------------------------------- |
| **Display name** | The name shown on your booking page      |
| **Bio**          | Brief description about you or your role |
| **Booking link** | Your unique URL (customizable)           |
| **Timezone**     | Your default timezone for availability   |

## Availability Settings

### Working Hours

Set when you're available for bookings:

<Steps>
  <Step title="Define work days">
    Select which days of the week you accept bookings.
  </Step>

  <Step title="Set daily hours">
    For each day, set start and end times.
  </Step>

  <Step title="Add breaks">
    Optionally exclude lunch or other regular breaks.
  </Step>
</Steps>

**Example configuration:**

* Monday-Friday: 9:00 AM - 5:00 PM
* Lunch break: 12:00 PM - 1:00 PM
* Weekends: Unavailable

### Buffer Time

Add padding around meetings:

| Buffer Type | Purpose                                    |
| ----------- | ------------------------------------------ |
| **Before**  | Time before meetings (preparation)         |
| **After**   | Time after meetings (notes, decompression) |

**Example:**

* 15 minutes before each meeting
* 10 minutes after each meeting

This prevents back-to-back scheduling.

### Minimum Notice

Set how far in advance bookings must be made:

* **1 hour**: Same-day bookings allowed
* **24 hours**: Next-day minimum
* **48 hours**: Two-day advance notice
* **1 week**: Week-ahead planning

### Maximum Advance

Limit how far ahead people can book:

* **1 week**: Only near-term availability
* **2 weeks**: Short-term scheduling
* **1 month**: Standard advance booking
* **3 months**: Long-term availability

## Meeting Types

Create different booking options:

### Default Meeting

Your standard meeting type:

* Default duration (e.g., 30 minutes)
* General purpose

### Custom Meeting Types

Create specialized options:

**Examples:**

* **Quick Chat** - 15 minutes
* **Standard Meeting** - 30 minutes
* **Deep Dive** - 60 minutes
* **Consultation** - 45 minutes

### Meeting Type Settings

For each type, configure:

| Setting         | Description                      |
| --------------- | -------------------------------- |
| **Name**        | What the meeting is called       |
| **Duration**    | How long the meeting lasts       |
| **Description** | What the meeting is for          |
| **Location**    | Default location or meeting link |

## Sharing Your Booking Link

### Your Booking URL

Your booking page has a unique URL:

```
trilo.chat/book/your-username
```

Or with a custom slug:

```
trilo.chat/book/your-company
```

### Where to Share

* Email signature
* Website "Schedule a meeting" link
* Social media profiles
* Email responses when scheduling

### Multiple Links

Share specific meeting types directly:

```
trilo.chat/book/your-username/quick-chat
trilo.chat/book/your-username/consultation
```

## When Someone Books

### Booking Flow

What the other person experiences:

1. Opens your booking link
2. Sees your available times
3. Selects a time slot
4. Enters their details (name, email)
5. Confirms the booking

### Confirmation

After booking:

* **They receive**: Confirmation email with meeting details and video link
* **You receive**: Notification of new booking
* **Calendar**: Event added to both calendars
* **Video meeting**: A meeting link is automatically created

The confirmation email includes:

* Meeting time in the guest's timezone
* A link to join the video call
* A cancellation link (more on this below)

### Calendar Sync

Booked meetings:

* Appear on your Trilo calendar
* Sync to connected calendars (Google, Outlook)
* Block the time from future bookings

### Video meetings

Every booking automatically gets a video meeting link. Guests can join directly from their confirmation email or calendar invite—no extra setup needed.

## Managing Bookings

### Booking dashboard

See all your bookings in one place:

1. Open **Booking Settings**
2. Click the **Bookings** tab
3. View upcoming and past bookings with status

Each booking shows:

* Guest name and contact info
* Scheduled time
* Status (confirmed, cancelled, completed, no-show)

### Viewing in calendar

Booked meetings also appear on your calendar like any other event. Click to see details or join the video call.

### Rescheduling

If you need to reschedule:

1. Open the booking
2. Click **Reschedule**
3. Select a new time
4. The booker is notified of the change

### Canceling

**You cancel:**

1. Open the booking
2. Click **Cancel**
3. Optionally add a reason
4. The guest receives cancellation notice

**Guest cancels:**
Guests can cancel using the link in their confirmation email. They'll see a page confirming the cancellation, and you'll be notified.

<Info>
  Cancellations notify both parties by email. Neither side is left wondering what happened.
</Info>

## Booking Page Customization

### Appearance

Customize how your booking page looks:

* **Profile photo**: Your image or company logo
* **Colors**: Match your brand
* **Welcome message**: Custom greeting text

### Questions

Collect information from bookers:

* **Name**: Always required
* **Email**: Always required
* **Custom questions**: Add your own

**Example custom questions:**

* "What would you like to discuss?"
* "Company name"
* "Phone number (optional)"

## Blocking Time

### Manual Blocks

Block time when you're unavailable:

1. Create an event on your calendar
2. Mark it as "Busy" or "Out of office"
3. That time won't appear as available for booking

### Calendar Integration

Connected calendars affect availability:

* Events from Google/Outlook block booking slots
* This prevents double-booking
* Keep connected calendars up to date

## Limits and Controls

### Daily Limits

Control how many meetings can be booked:

* **Max bookings per day**: Limit daily meetings (e.g., 5)
* Prevents overwhelm on busy days

### Date-Specific Rules

Customize specific dates:

* Block holidays
* Add extra availability for specific days
* Override regular hours temporarily

## Best Practices

<AccordionGroup>
  <Accordion title="Set realistic availability">
    Don't make every hour available. Leave time for focused work, breaks, and unexpected needs.
  </Accordion>

  <Accordion title="Use appropriate buffer times">
    Back-to-back meetings are exhausting. Add buffers to maintain energy and handle overruns.
  </Accordion>

  <Accordion title="Keep calendars synced">
    Connect external calendars to ensure availability is accurate and you don't get double-booked.
  </Accordion>

  <Accordion title="Create specific meeting types">
    Different purposes need different durations. Offer options so bookers choose appropriately.
  </Accordion>

  <Accordion title="Customize your booking page">
    A personalized booking page feels professional. Add your photo and a friendly bio.
  </Accordion>
</AccordionGroup>

## Troubleshooting

<AccordionGroup>
  <Accordion title="No times showing as available">
    * Check your working hours are set correctly
    * Verify your calendar isn't fully blocked
    * Check minimum notice period
    * Ensure booking page is enabled
  </Accordion>

  <Accordion title="Double booked">
    * Connect your external calendars
    * Ensure sync is working
    * Check buffer times
    * Review calendar for conflicts
  </Accordion>

  <Accordion title="Booker didn't receive confirmation">
    * Verify their email was entered correctly
    * Check spam/junk folders
    * Try resending the confirmation
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Calendar Integrations" icon="link" href="/calendar/integrations">
    Connect external calendars for availability sync.
  </Card>

  <Card title="Events" icon="calendar-day" href="/calendar/events">
    Learn more about managing calendar events.
  </Card>
</CardGroup>